Pre-Construction
Documentation
& Existing Conditions Documentation

Pre-construction documentation is a systematic, spec-compliant record of existing site conditions captured before any ground disturbance begins. Unlike a handful of phone photos, our documentation is structured to match whatever specification your project requires — every image is geotagged, timestamped, sequentially indexed, tied to a key plan, and delivered in an unaltered format that holds up in court. It's the difference between 'we took some pictures' and 'we have a defensible baseline record.'

We specialize in matching any and all written specifications your project contract requires. Whether it's CSI MasterFormat Section 01 32 33, FDOT Section 108, a municipal engineering spec written for ground-based documentation methods, or a custom client requirement — we adapt our deliverables to satisfy the exact format, metadata, naming, overlay, and narration requirements your spec dictates. We've successfully delivered to specs originally written for vehicle-based methods by working directly with the project engineer to translate requirements into aerial capture.

Our 4K documentation videos can include real-time telemetry overlays showing drone altitude (AGL), GPS coordinates, compass heading, date/time stamp, ground speed, and custom text fields such as project name, contract/P.O. number, site address, contractor name, and flight number. All timestamps are pulled from actual drone telemetry metadata — not decorative graphics — so every frame is tied to a verifiable moment in time. Overlay placement and content are fully customizable to match your client's written specification.

Yes. Professional voiceover narration is available for any documentation video. The narrator describes observed site conditions, the drone's position and heading, notes areas of concern, identifies adjacent property features, and calls out specific elements relevant to the project scope. Many municipal and public-works specifications require recorded audio narration describing all noted conditions — our voiceover satisfies these requirements while creating a more accessible record for stakeholders who may not be familiar with the site.

When a neighbor claims your project caused drainage damage, cracked their foundation, or disturbed their landscaping, your pre-construction documentation provides timestamped, geotagged evidence of exactly what those conditions looked like before your crew arrived. Under Florida Statute Chapter 558, parties must exchange photographs and videos within 30 days of a pre-suit notice — having a professional baseline record means you're prepared from day one.

Type I conditions differ from what was indicated in the contract documents (e.g., rock where soil was shown). Type II conditions are unusual and differ from what would normally be expected (e.g., unexpected underground utilities). Both can trigger costly change orders. A pre-construction aerial baseline documents actual surface conditions at the time of contract, providing objective evidence for differing-site-conditions claims under AIA A201-2017.

We recommend booking 5–7 business days before your groundbreaking date to allow time for FAA airspace authorization (LAANC) and flight planning. For projects near controlled airspace — such as Ocala International Airport (OCF) or Gainesville Regional (GNV) — we handle all authorizations at no additional cost. Rush bookings may be available for urgent mobilizations.

All imagery is delivered as unaltered JPEG or TIFF originals with embedded EXIF metadata (GPS, date/time, camera settings). Files follow sequential naming (001–999) with project identifiers per CSI 01 32 33 requirements. Video is delivered as 4K MP4 (H.265). The complete package includes a key plan PDF, indexed photo log, and organized folder structure ready for project submittal or legal discovery.

Yes — we serve all of North Central Florida including Gainesville, Wildwood, The Villages, Belleview, Spring Hill, Crystal River, Leesburg, Clermont, Brooksville, Dunnellon, Newberry, and Lady Lake. We cover 6 counties and 13 cities across the 352 area code.

Yes. Our documentation is specifically structured for legal defensibility: unaltered original files, embedded metadata, sequential indexing, key plan references, and retained flight logs create a clear chain of custody. This format satisfies Florida Rules of Evidence requirements for photographic evidence and has been used successfully in construction dispute resolution, insurance claims, and Chapter 558 pre-suit proceedings.